Billings, Montana document errands: printing, fax, notary, passports and certified copies (2026)
Where to print, fax, notarize, apply for a passport and get certified copies in Billings, Montana, using only official and provider pages. Each fact links to its source. Some facts are statewide or national rather than local. We label those.
Not affiliated, not legal advice. Errand Desk isn't affiliated with the City of Billings, Yellowstone County, the Billings Public Library, the Montana Department of Public Health and Human Services, the Montana Secretary of State, USPS, The UPS Store, the U.S. Department of State or any business named here. This page is general information. Hours and fees change, so call or check the source before you go.
Which offices serve Billings: Billings is the Yellowstone County seat. The Yellowstone County Clerk & Recorder records land documents and sells birth and death certificates [11][12]. In Montana, marriage licenses and court records come from a different office, the Clerk of District Court [16][17]. Montana apostilles come from the Secretary of State in Helena [19].
Short version: the Billings Public Library charges 20¢ a page for black-and-white prints and 50¢ for color, and its fax costs 50¢ a page [1]. Its notary service is free, by appointment [2]. Montana caps notary fees at $10 per notarial act (statewide) [7]. A certified birth certificate is $8 from the Yellowstone County Clerk & Recorder, versus $16 from the state office [11][13]. A marriage license is $53 at the Clerk of District Court [16]. The State Department's locator lists one Billings passport office, the main post office [8].
Printing, copying, scanning and fax
Billings Public Library
- Prints: $0.20 per page for black and white and $0.50 per page for color. Pay at the coin-operated print release stations on the 2nd floor [1].
- Fax: $0.50 per page [1].
- Scan: free to a USB drive or email [1].
- Location and hours: 510 North Broadway, Billings, MT 59101, 406-657-8258. Mon–Fri 9 a.m.–8 p.m., Sat 9 a.m.–5 p.m., closed Sunday [2].
The UPS Store
The UPS Store lists three Billings stores. Each store page offers printing, shipping, shredding and mailbox services [3]:
- #2594 (Thompson Pools Plaza), 1302 N 24th St W, Billings, MT 59102, (406) 655-9856. Store hours "Open 7 Days"; notary hours "Available 7 Days" [4].
- #7778, 2212 Grant Rd Ste 4, Billings, MT 59102, (406) 969-1118. Store hours "Open 7 Days"; notary hours "Available 7 Days" [5].
- #4741, 1633 Main St Ste A, Billings, MT 59105, (406) 252-4877 [6]. We didn't find its store or notary hours on the page.
We didn't find prices on the store pages.
See printing prices and fax prices.
Notary in Billings
- Library: "The Library does not charge a fee for Notary Public Services." Service is by appointment only and generally available Tuesday through Saturday, 10 a.m.–5 p.m. Call 406-657-8258 or email librarynotary@billingsmt.gov [2].
- Library limits: bring a valid photo ID such as a current driver's license, military ID or passport. The library notarizes no more than 3 documents per person per visit and doesn't provide witnesses. A witness must personally know the signer and bring a valid photo ID [2].
- Copies of public records: the library notes that Montana notaries can't make and certify copies of public documents such as birth certificates, death certificates, marriage licenses, school transcripts or FBI fingerprint cards [2].
- The UPS Store: two Billings stores list notary hours "Available 7 Days" [4][5]. We didn't find their notary prices.
- Fees (statewide): Montana law lets a notary "charge a fee not to exceed $10 for each notarial act," such as an acknowledgment, a signature witnessing or a jurat. A notary may add a travel fee (no more than the IRS standard mileage rate) or a fee for an electronic or remote notarization only if the notary explains it's extra and not set by law and you agree to the amount in advance. A notary who charges fees must display a list of them in English [7]. That's the same $10 cap as Wyoming and Arizona and double North Dakota's $5.
Passports in Billings
The U.S. Department of State's Passport Acceptance Facility Locator data lists one Billings facility [8]:
| Facility | Address and phone | Passport hours (locator) | Photos |
|---|---|---|---|
| USPO Billings (USPS) | 841 S. 26th St., Billings, MT 59101. 406-657-5715 | Mon–Fri 9 a.m.–4:30 p.m. | Listed as on site |
- Appointments: the locator says to schedule a passport appointment or view more acceptance times at usps.com/scheduler [8].
- Post office fees (national): a $35.00 acceptance fee and a $15.00 photo fee "if needed" [9].
- Faster service (national): the State Department's 1–3 business day return delivery is $26.87, for passport books only [10].
- Other offices: we didn't find a Billings library, county or court passport office in the locator data. See the passport checklist for what to bring.
See also the passport photo prices.
Birth, death, marriage, court and recorded-document copies
Birth and death certificates: Yellowstone County Clerk & Recorder
- Fees: $8 for a certified birth certificate (immediate family only), $7 for a certified death certificate and $1 for an informational death certificate over 30 years old [11].
- By mail: send the request form to the Clerk & Recorder at PO Box 35001, Billings, MT 59107, with a check payable to Clerk and Recorder. Out-of-state checks aren't accepted. The county says it returns certificates by regular mail within 24 hours of receiving the request [12].
- Address: we didn't find the office's street address on the county birth-certificate page.
Birth and death certificates (statewide)
- Any county office (statewide): you can buy a Montana birth or death certificate in person at any county Clerk & Recorder's office in Montana, no matter which county the event happened in. Bring a current photo ID; you fill out the application there. A long-form birth certificate (often needed for dual citizenship or tribal enrollment) comes only from the state office in Helena or the Clerk & Recorder in the county of birth [13].
- County price (statewide law): state law sets the county clerk's fee at $8 for each certified copy of a birth certificate and $7 for each certified copy of a death certificate [15].
- State price: the Office of Vital Records charges $16 for every certificate, birth or death, certified or informational, abstract or long form [13][14]. Its fee schedule took effect Sept. 21, 2024 [14].
- State office (Helena): order by mail to Montana Vital Records, PO Box 4210, Helena, MT 59604, with a check or money order and a copy of your ID or a notarized application; online or by phone through VitalChek (1-888-877-1946) or VRO, which add card service fees. The office is closed to walk-ins. Questions: (406) 444-2685, option 2, or HHSVitalRecords@mt.gov [13].
- Late-October outage: the state notice says no Montana office issued birth certificates Oct. 21–25, 2026, during a move to a new records platform, and statewide issuance resumed Monday, Oct. 26 [14].
Marriage licenses: Yellowstone County Clerk of District Court
- Fee and payment: $53, by cash, money order, cashier's check or card (a 3% card fee applies). Personal checks aren't accepted [16].
- Appointments: recommended, through the court's online calendar, at 406-256-2869 or by email to erobey@yellowstonecountymt.gov. The latest a license can be started is 4:30 p.m. [16].
- What to bring: a driver's license, state ID or passport. The license is valid for 180 days [16]. For a judge to perform the ceremony, the county lists Justice Court at 406-256-2998 [16].
- License fee (statewide law): $53 when one or both of you are present at the ceremony, or $83 when neither is (a double proxy) [17]. Marriage licenses come from the Clerk of District Court in Montana, not the Clerk & Recorder.
- Proof of age (statewide law): each applicant must provide a birth certificate or other satisfactory evidence of age [18].
Recorded documents: Yellowstone County Clerk & Recorder
- Recording: $20 for the first page and $10 for each later page [11].
- Copies: 50 cents for the first page and 25 cents for each later page; certification is $2 plus the copy fees [11].
Court records: Clerk of District Court
- Fees (statewide law): the clerk of district court charges $1 a page for the first 10 pages of copies from a file, for each request, and 50 cents for each additional page; 25 cents a page for copies sent by fax, email or other electronic means; $2 for each certificate with seal; $5 for a copy of a marriage license and $10 for a copy of a dissolution decree. A records search is $2 per name for each year, for up to 7 years, and $1 per name for each further year [17].
Apostilles (statewide)
Montana apostilles come from the Secretary of State in Helena, not the county. For a Montana birth or death certificate, note on your Vital Records application that it's for an apostille (you'll get a long form), and contact the Secretary of State's office to tell it the document is coming. Pay the Secretary of State $10.00 per apostille, separately from the Vital Records fee [19]. Vital Records will mail the certificate to the Secretary of State once it's issued; the Secretary of State's office is at (406) 444-1877 [13]. The Secretary of State charges $10 per document or notarization, regardless of the number of pages. You can submit online through its portal and pay by credit or debit card, or by mail or in person with its printed Certification Request Form and a check or money order; it can't accept cash. Normal processing is 3–5 business days from receipt, and we didn't find an expedite fee. Mail goes to the Notary & Certifications Division, PO Box 202801, Helena, MT 59620-2801; drop-offs go to Room 260 of the State Capitol. A free pre-check is available by email at sosnotary@mt.gov [21]. See the apostille guide.
More on certified copies: how to get a certified copy.
Money orders
USPS money order fees are national: $2.65 for $0.01 to $500.00, and $3.75 for $500.01 to $1,000.00. Pay with cash or a debit card, not a credit card. The limit is $1,000 per domestic money order [20]. Other sellers: money order guide.
Shredding
- Free events: we didn't find a free document shred event on the official pages we checked for this guide.
- The UPS Store: the Billings store pages list shredding [4][5][6]. We didn't find their prices.
For paid per-pound shredding, see where to shred documents.
Questions
How much does printing cost at the Billings library?
20 cents per page for black and white and 50 cents per page for color [1].
Can I send a fax at the Billings library?
Yes, for 50 cents per page [1].
Is there a free notary in Billings?
The Billings Public Library offers free notary service by appointment, generally Tuesday through Saturday, 10 a.m.–5 p.m., up to 3 documents per visit [2].
What does a notary cost in Montana?
No more than $10 per notarial act, plus travel or remote-notarization fees only if you agree to them in advance (statewide) [7].
Where can I apply for a passport in Billings?
The State Department's locator lists the main post office at 841 S. 26th St., Mon–Fri 9 a.m.–4:30 p.m. [8].
Where do I get a birth certificate in Billings?
From the Yellowstone County Clerk & Recorder, $8 a copy, or any Montana county Clerk & Recorder [11][13].
Sources
All sources last checked Oct 29, 2026, except the locator data file.
- Billings Public Library, "Computer Use": billingslibrary.org/324/Computer-Use (last checked Oct 29, 2026)
- Billings Public Library, "Notary Public Services": billingslibrary.org/220/Notary-Public-Services (last checked Oct 29, 2026)
- The UPS Store, "The UPS Store Locations in Billings, Montana": locations.theupsstore.com/mt/billings (last checked Oct 29, 2026)
- The UPS Store #2594, 1302 N 24th St W, Billings, MT: locations.theupsstore.com/mt/billings/1302-n-24th-st-w (last checked Oct 29, 2026)
- The UPS Store #7778, 2212 Grant Rd Ste 4, Billings, MT: locations.theupsstore.com/mt/billings/2212-grant-rd (last checked Oct 29, 2026)
- The UPS Store #4741, 1633 Main St Ste A, Billings, MT: locations.theupsstore.com/mt/billings/1633-main-st (last checked Oct 29, 2026)
- Montana Code Annotated 2025, "1-5-626. Fees for notarial acts -- collection of fees": mca.legmt.gov/bills/2025/mca/title_0010/chapter_0050/part_0060/section_0260/0010-0050-0060-0260.html (last checked Oct 29, 2026)
- U.S. Department of State, Passport Acceptance Facility Locator (locator data file, downloaded Oct 28, 2026, filtered to Montana): passportfacilitylocator.travel.state.gov (last checked Oct 28, 2026)
- USPS, "Passports": usps.com/international/passports.htm (last checked Oct 29, 2026)
- U.S. Department of State, passport fees page (Last Updated March 19, 2026): travel.state.gov/en/passports/apply/help/fees.html (last checked Oct 29, 2026)
- Yellowstone County Clerk & Recorder, "Fees": yellowstonecountymt.gov/clerk/fees.asp (last checked Oct 29, 2026)
- Yellowstone County Clerk & Recorder, "Birth Certificates": yellowstonecountymt.gov/clerk/birth.asp (last checked Oct 29, 2026)
- Montana Department of Public Health and Human Services, Office of Vital Records, "Birth and Death Certificates": dphhs.mt.gov/vitalrecords/BirthDeathCertificates (last checked Oct 29, 2026)
- Montana Department of Public Health and Human Services, Office of Vital Records, "Fees" (effective Sept. 21, 2024): dphhs.mt.gov/vitalrecords/fees (last checked Oct 29, 2026)
- Montana Code Annotated 2025, "7-4-2631. Fees of county clerk": mca.legmt.gov/bills/2025/mca/title_0070/chapter_0040/part_0260/section_0310/0070-0040-0260-0310.html (last checked Oct 29, 2026)
- Yellowstone County Clerk of District Court, "Marriage Licenses": yellowstonecountymt.gov/clerk_court/marriage.asp (last checked Oct 29, 2026)
- Montana Code Annotated 2025, "25-1-201. Fees of clerk of district court": mca.legmt.gov/bills/2025/mca/title_0250/chapter_0010/part_0020/section_0010/0250-0010-0020-0010.html (last checked Oct 29, 2026)
- Montana Code Annotated 2025, "40-1-203. Proof of age": mca.legmt.gov/bills/2025/mca/title_0400/chapter_0010/part_0020/section_0030/0400-0010-0020-0030.html (last checked Oct 29, 2026)
- Montana Department of Public Health and Human Services, Office of Vital Records, "Apostilles": dphhs.mt.gov/vitalrecords/Apostilles (last checked Oct 29, 2026)
- USPS, "Money Orders": usps.com/shop/money-orders.htm (last checked Oct 29, 2026)
- Montana Secretary of State, "Apostilles": sosmt.gov/apostilles-authentications/apostilles (last checked Oct 29, 2026)
Related guides
- Rapid City, South Dakota document errands
- Casper, Wyoming document errands
- Bismarck, North Dakota document errands
- Where to get something notarized, and what it costs: banks, credit unions, libraries, AAA, The UPS Store and online notary, plus state fee limits.
- US passport application checklist: what to bring, fees, forms and photocopy rules from the State Department.
- How to get a certified copy: birth, death, marriage, property and court records from the offices that issue them.
- Free notary options
- Map of our city guides
- All guides