City guide · Topeka, Kansas · All details last checked Oct 29, 2026

Topeka, Kansas document errands: printing, fax, notary, passports and certified copies (2026)

Where to print, fax, notarize, apply for a passport and get certified copies in Topeka, Kansas, using only official and provider pages. Each fact links to its source. Some facts are statewide or national rather than local. We label those.

Not affiliated, not legal advice. Errand Desk isn't affiliated with the City of Topeka, the Topeka & Shawnee County Public Library, Shawnee County, the Shawnee County Register of Deeds, the Shawnee County District Court (3rd Judicial District), the Kansas Judicial Branch, the Kansas Department of Health and Environment, the Kansas Secretary of State, USPS, The UPS Store, the U.S. Department of State or any business named here. This page is general information. Hours and fees change, so call or check the source before you go.

Which offices serve Topeka: the Shawnee County Register of Deeds is at 200 SE 7th St., Room 108 ^[10]. Marriage licenses come from the Shawnee County District Court Probate Department in the Clerk's Office, not a county clerk ^[6]. Birth, death and marriage certificates come from the state KDHE Office of Vital Statistics, which is in Topeka ^[6][17].

Short version: the Topeka & Shawnee County Public Library gives 2 free prints a day, then charges 10¢ a page in black and white, and self-service faxing is free ^[1]. It also offers free notary service by appointment ^[3]. A marriage license is $85.50 ^[6]. Kansas certified birth, death and marriage copies are $20 each (statewide) ^[8].

Printing, copying, scanning and fax

Topeka & Shawnee County Public Library

Where and when: 1515 SW 10th Ave., Topeka, KS 66604. Open Mon–Fri 9 a.m.–9 p.m., Sat 9 a.m.–6 p.m. and Sun noon–9 p.m. ^[2].
Printing: 2 free pages a day, then 10 cents a page in black and white and 50 cents in color. All printing is single-sided on standard white paper; you can't add your own paper. A large-format printer in the Level 2 Tech Center costs $2.00 per linear foot ^[1].
From your phone or laptop: the SmartALEC service prints uploads, email attachments and web pages. Uploads last 7 days or until printed ^[1].
Copies: 10 cents black and white and 50 cents color. Copiers take letter, legal or 11x17 paper and can copy double-sided ^[1].
Paying: prints and copies are paid from your library card account. Add money online with a credit card, or at a checkout kiosk with cash or a credit card ^[1].
Fax: self-service faxing is free for local, toll-free and long-distance numbers, at machines near the Customer Service Desk. The library doesn't accept incoming faxes ^[1].
Scanning: scan to a USB drive at the copiers, or use the flatbed scanners in the Level 2 Tech Center ^[1]. We didn't find a scanning charge.

The UPS Store

The UPS Store #3349, 4011 SW 29th St, Topeka, (785) 271-6245, lists fax, notary and shredding services. Its page lists hours of Mon–Fri 8 a.m.–7 p.m. and Sat 10 a.m.–4 p.m., with Sunday closed ^[16]. It's the only Topeka store on the company's list. We didn't find prices on its page.

See printing prices and fax prices.

Notary in Topeka

Library (free): free notary service by appointment, Mon–Fri 9 a.m.–4:30 p.m. and Sat 3–4:30 p.m. Book online or call (785) 580-4400. Bring government-issued original ID (current or expired within the last 3 years) and unsigned documents. Bring your own witnesses if needed. The appointment is cancelled if you're 15 minutes late. Library notaries can't notarize I-9 forms and only notarize English-language documents ^[3].
The UPS Store: the 4011 SW 29th St store lists notary service ^[16]. We didn't find its notary hours or price.
Fees (statewide): the Kansas Secretary of State says "State law does not prohibit a notary from charging a fee for a notarial act." We didn't find a dollar limit in its notary page or handbook. Under K.A.R. 7-43-16 a fee must be disclosed to you and agreed to before the notarization, you must be told that the fee is permitted but not required by state law, and it must be collected at the time and recorded in the notary's journal ^[12][13]. Other states we cover set dollar caps instead: Nebraska's $5 acknowledgment cap, Utah's $10 per signature, Wyoming's $10 per notarial act and Colorado's $15 per document. Ask the price before you start.
Spouses (statewide): a Kansas notary may not notarize a record in which the notary or the notary's spouse is a party or has a direct financial or beneficial interest ^[12][13]. We didn't find a broader Kansas rule on other relatives on the pages we checked.
ID and journal (statewide): a notary may accept a driver's license, passport or other government ID that expired not more than three years before the notarization, and since January 1, 2022 Kansas notaries must keep a journal ^[12].
Banks (national policy): Bank of America says notary service is available "at no cost to our customers" and "in many of our financial centers." Schedule an appointment. All signers must be present ^[14]. We didn't check which Topeka branches offer it. For other banks, see free notary options.

Passports in Topeka

The U.S. Department of State's Passport Acceptance Facility Locator data lists one Topeka facility ^[4]:

Facility	Address and phone	Passport hours (locator)	Photos
Topeka SANDDC (post office)	1410 NW Gage Blvd, Topeka, KS 66618. 785-231-3535	Mon–Fri 9 a.m.–7 p.m. and Sat 9 a.m.–5 p.m.	Listed as on site

Appointments: the locator says to schedule a passport appointment or view more acceptance times at usps.com/scheduler ^[4].
Post office fees (national): a $35.00 acceptance fee and a $15.00 photo fee "if needed" ^[5].
County office: we didn't find a Shawnee County government passport office in the locator data ^[4].

See also the passport checklist and passport photo prices.

Birth, death, marriage, court and recorded-document copies

Birth, death and marriage certificates: KDHE Office of Vital Statistics

Where: the Shawnee County court sends you to Vital Statistics for certified marriage copies ^[6]. The Wyandotte County District Court lists the office at 1000 SW Jackson Ste. 120, Topeka, (785) 296-1400 ^[17]. KDHE's own pages give 1000 SW Jackson, Suite 120, Topeka, KS 66612-2221, 785-296-1400 ^[18].
Fees (statewide): under K.A.R. 28-17-6, as amended July 1, 2022, certified copies of birth, death, stillbirth, marriage and divorce certificates are $20.00 for the first copy and $20.00 for each additional copy of the same record ordered at the same time ^[8].
Walk-in: the lobby is open for walk-in service 9 a.m.–4 p.m., Mon–Fri, and the office is closed on state and federal holidays. KDHE says a walk-in request takes "around 15 to 20 minutes provided there is no difficulty in locating the record." Copies are $20 each ^[18].
Phone service hours: 8 a.m.–5 p.m., Mon–Fri except holidays ^[18].
Online (VitalChek): order any time and pay by credit card. Each copy is $20 plus a $15 expedited service fee, and KDHE says orders go out within 3 to 5 business days after it receives them ^[18]. We didn't find VitalChek's shipping prices on KDHE's pages.
By phone (VitalChek): call 877-305-8315, available 24 hours a day, every day. Each copy is $20 plus a $15 expedited service fee ^[18].
IKAN mobile app: one certified copy per order, $20 plus a $5 processing fee. Delivery is will call or regular mail (7 to 10 business days) ^[18].
By mail: pay by check or money order, $20 for each certified copy; allow 7 to 10 business days ^[18].

Marriage licenses: Shawnee County District Court

Applying: the court says you can apply online at the Kansas Judicial Branch's website. Licenses are handled by the Probate Department in the Clerk's Office ^[6].
Fee: $85.50, paid when you apply through the Centralized Court Payment Center ^[6]. The statewide Kansas Self-Help page adds a $2.14 credit or debit card fee or a $1.25 electronic check fee ^[7].
Timing (statewide): processing can take two weeks from your application, and the license is valid for six months. Return it to the court within 10 days of the marriage. Wait at least two weeks after the ceremony before requesting a certified copy ^[7].
Contact: Shawnee County Courthouse, 200 SE 7th Street, Room 209 (second floor), Topeka, KS 66603. Probate/Marriage (785) 251-6362; Clerk's Office (785) 251-6700. Mon–Fri 8 a.m.–5 p.m., excluding legal holidays ^[6].

Court records: Shawnee County District Court

How: view digital records at casesearch.kscourts.gov or at public access terminals in the courthouse. For copies, submit a KORA (Kansas Open Records Act) request form in person or by mail to the Clerk of the District Court, 200 SE 7th Room 209, Topeka, KS 66603 ^[9].
Fees: $0.50 a page for microfilm records from before imaging, and $0.50 per document for imaged records. Mail requests usually require prepaying a $20.00 research and copy fee. Large requests may cost more ^[9].

Recorded documents: Shawnee County Register of Deeds

Where and when: 200 SE 7th St., Room 108, 785.251.4020. Office hours Mon–Thu 7:30 a.m.–4:30 p.m. and Fri 7:30–11:30 a.m. (closed Friday afternoon). No documents are recorded after 4:15 p.m. ^[10].
Fees: recording a deed, mortgage or other instrument is $21.00 for the first page and $17.00 for each additional page. Certifying any instrument of record is $13.00 ^[11]. We didn't find a per-page copy price.
Paying: cash, credit or debit (a 2.5% fee is added), or check payable to Register of Deeds ^[11].
Returns: a self-addressed stamped envelope is required for return of recorded documents ^[10].

More on certified copies: how to get a certified copy.

Money orders

USPS money order fees are national: $2.65 for $0.01 to $500.00, and $3.75 for $500.01 to $1,000.00. Pay with cash or a debit card, not a credit card. The limit is $1,000 per domestic money order ^[15]. Other sellers: money order guide.

Shredding

The UPS Store: the 4011 SW 29th St store offers shredding through Iron Mountain, charged per pound ^[16]. We didn't find its price.
Free events: we didn't find a City of Topeka or Shawnee County document-shredding event on an official page.

For paid per-pound shredding, see where to shred documents.

Questions

Can I fax for free in Topeka?

Yes. Self-service faxing at the Topeka & Shawnee County Public Library is free for local, toll-free and long-distance numbers ^[1].

Is there a free notary in Topeka?

The library offers free notary service by appointment; call (785) 580-4400 ^[3].

Where can I apply for a passport in Topeka?

The State Department's locator lists Topeka SANDDC, 1410 NW Gage Blvd ^[4].

Can I pick up a birth certificate in person in Topeka?

Yes. The KDHE Office of Vital Statistics lobby at 1000 SW Jackson, Suite 120 is open for walk-ins 9 a.m.–4 p.m. on weekdays, and copies are $20 each ^[18].

Where do I get a marriage license in Topeka?

From the Shawnee County District Court; apply online. The license is $85.50 ^[6].

Sources

All sources last checked Oct 29, 2026, except the locator data file.

Topeka & Shawnee County Public Library, "Print, Copy, Fax & Scan": tscpl.org/services/print-copy-fax-scan (last checked Oct 29, 2026)
Topeka & Shawnee County Public Library, "Hours & Locations": tscpl.org/hours-and-locations (last checked Oct 29, 2026)
Topeka & Shawnee County Public Library, "Notary": tscpl.org/services/notary (last checked Oct 29, 2026)
U.S. Department of State, Passport Acceptance Facility Locator (locator data file, downloaded Oct 28, 2026, filtered to Kansas): passportfacilitylocator.travel.state.gov (last checked Oct 28, 2026)
USPS, "Passports": usps.com/international/passports.htm (last checked Oct 29, 2026)
Shawnee County District Court (3rd Judicial District), "Marriage Licenses": www.shawneecourt.org/355/Marriage-Licenses (last checked Oct 29, 2026)
Kansas Judicial Branch, Kansas Self-Help, "Marriage License": self-help.kscourts.gov/Home/MarriageLicense (last checked Oct 29, 2026)
Kansas Register, Vol. 41, No. 24 (June 16, 2022), KDHE permanent regulation K.A.R. 28-17-6, "Fees for copies, abstracts, and searches" (amended July 1, 2022): sos.ks.gov/publications/register/Volume-41/Issues/Issue-24/06-16-22-50239.html (last checked Oct 29, 2026)
Shawnee County District Court (3rd Judicial District), "Records": www.shawneecourt.org/252/Records (last checked Oct 29, 2026)
Shawnee County Register of Deeds, home page: www.snco.gov/rd (last checked Oct 29, 2026)
Shawnee County Register of Deeds, "Fee Schedule": www.snco.gov/rd/feeschedule.php (last checked Oct 29, 2026)
Kansas Secretary of State, "Notary": sos.ks.gov/general-services/notary.html (last checked Oct 29, 2026)
Kansas Secretary of State, "Kansas Notary Handbook" (updated July 20, 2022): sos.ks.gov/general-services/notary_public/NotaryHandbook.pdf (last checked Oct 29, 2026)
Bank of America, "Notary Services": bankofamerica.com/signature-services/notary (last checked Oct 29, 2026)
USPS, "Money Orders": usps.com/shop/money-orders.htm (last checked Oct 29, 2026)
The UPS Store #3349, 4011 SW 29th St, Topeka, KS: locations.theupsstore.com/ks/topeka/4011-sw-29th-st, its "Shredding" page: locations.theupsstore.com/ks/topeka/4011-sw-29th-st/shredding, and the company's Topeka list: locations.theupsstore.com/ks/topeka (last checked Oct 29, 2026)
Wyandotte County District Court (29th Judicial District), "Marriage License": wycodistrictcourt.org/marriage-license (last checked Oct 29, 2026)
Kansas Department of Health and Environment, "Office of Vital Statistics": kdhe.ks.gov/1165/Office-of-Vital-Statistics; its "Birth Certificate", "Death Certificate", "Marriage Certificate" and "Divorce Certificate" pages: kdhe.ks.gov/1186/Birth-Certificate, kdhe.ks.gov/1193/Death-Certificate, kdhe.ks.gov/1194/Marriage-Certificate, kdhe.ks.gov/1195/Divorce-Certificate; and its facility page: kdhe.ks.gov/Facilities/Facility/Details/Kansas-Department-of-Health-Environment--1 (last checked Oct 29, 2026)

Wichita, Kansas document errands
Kansas City, Kansas document errands
Where to get something notarized, and what it costs: banks, credit unions, libraries, AAA, The UPS Store and online notary, plus state fee limits.
US passport application checklist: what to bring, fees, forms and photocopy rules from the State Department.
How to get a certified copy: birth, death, marriage, property and court records from the offices that issue them.
Free notary options
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