City guide · Kansas City, Missouri · Details last checked Oct 30, 2026

Kansas City, Missouri document errands: printing, fax, notary, passports and certified copies (2026)

Where to print, fax, notarize, apply for a passport and get certified copies in Kansas City, Missouri, using only official and provider pages. Each fact links to its source. Some facts are statewide or national rather than local. We label those. Looking for the Kansas side? See Kansas City, Kansas.

Not affiliated, not legal advice. Errand Desk isn't affiliated with the City of Kansas City, Missouri, the Kansas City Public Library, Jackson County, the 16th Judicial Circuit, the Missouri Department of Health and Senior Services, the Missouri Secretary of State, the State of Missouri, USPS, The UPS Store or the U.S. Department of State. This is general information, not legal advice. Prices and hours change; check the linked source before you go.

Which offices serve Kansas City: the Census Bureau's 2020 place-by-county file lists Kansas City, Missouri in Jackson, Clay, Platte and Cass counties ^[1]. This page covers Jackson County offices (the Recorder of Deeds and the 16th Judicial Circuit); if you live in the Clay, Platte or Cass County part of the city, check with that county for marriage licenses, recording and court copies. Birth and death certificates come from the city's Health Department Office of Vital Records ^[2]. The public library on this page is the Kansas City Public Library ^[3]. Many addresses with a Kansas City, MO mailing address are outside the city, so we checked facility addresses with the Census Geocoder ^[4].

Short version: Kansas City Public Library black-and-white prints are free for the first 50 pages a day, and national faxes are currently free ^[5][3]. The library notarizes free, subject to staffing ^[6]. The passport locator lists 8 facilities inside the city ^[7]. A birth certificate is $15 at the city's vital records office ^[2], and a Jackson County marriage license is $52 ^[8].

Printing, copying, scanning and fax

Kansas City Public Library

Prints: black and white is free for pages 1–50 and $0.10 a page for pages 51–150; color is $0.50 a page. The daily limit is 150 pages per patron. Pay by credit or debit card or cash. Log in to a public computer with your library card number and PIN, or send files from a phone or computer with a guest name through the remote printing service ^[5].
Copies, fax and scanning: all locations except Sugar Creek have equipment to copy, fax and scan. Copies cost the same as prints. Fax is "Currently FREE to national landline number. $1 per page international landline." Scanning is free to a USB drive, phone, email or cloud storage ^[3].
Computers: available at each location, first come, first served, for one hour at a time, until 15 minutes before closing. Wi-Fi is free ^[3].

The UPS Store: it lists 8 locations in Kansas City: 905 McGee St, (816) 249-1020; 1515 Wyandotte St, (913) 218-4731; 4741 Central St, (816) 561-7411; 107 W 63rd St, (816) 363-3456; 1221 W 103rd St, (816) 942-0388; 5231 NE Antioch Rd, (816) 454-8560; 6324 N Chatham Ave, (816) 587-4700; and 5563 NW Barry Rd, (816) 587-7100. Its city page says they offer packing, shipping, printing, shredding, notarizing, faxing and mailbox services ^[9]. We didn't find prices on the store pages; The UPS Store's site says products, services, prices and hours may vary by location ^[10].

See printing prices and fax prices.

Notary in Kansas City

Library (free): Kansas City Public Library notary services are "free of charge, subject to staffing availability," and end one hour before closing. They're currently unavailable at the Trails West Branch. Call 816.701.3400 or your branch to make sure a notary is available. Bring government-issued photo ID and every page of your document, unsigned. The library notarizes absentee and mail-in ballots, deeds, powers of attorney, trusts, affidavits and depositions, but not copy certifications, vital records, remote online notarizations or Form I-9 ^[6].
The UPS Store: its Kansas City page lists notarizing ^[9].
Fee limits (statewide): Missouri law caps what a notary may charge: $5 per signature for an acknowledgment, a jurat or a signature witnessing, and $1 per page for a certified copy, with a $3 minimum. A notary may charge less or nothing, may add a travel fee only if you agree to it in advance, and may not charge to notarize an absentee ballot or absentee voter registration. A notary who charges must display or hand you a fee schedule ^[11][12].

Passports in Kansas City

The U.S. Department of State's Passport Acceptance Facility Locator data lists 9 facilities with a Kansas City, Missouri address ^[7]. The Census Geocoder places 8 of them inside Kansas City; it couldn't match Raytown Station (10501 E 63rd St.), so we left it out ^[4]. The locator lists 7 of the 8 as taking photos on site ^[7]:

Facility	Address and phone	Passport hours (locator)	Photos
Civic Center Post Office (USPS)	601 E. 12th St., Kansas City, MO 64106. 913-335-6360	Mon and Wed–Fri 9 a.m.–2 p.m.; Tue noon–2 p.m.	Listed as on site
Kansas City Missouri Retail	30 W. Pershing Rd. Suite 112, Kansas City, MO 64108. 816-374-9101	Mon–Fri 10 a.m.–4 p.m. (closed noon–1); Sat 9 a.m.–2 p.m.	Not listed
KCMO Civic Center	601 East 12th Street, Kansas City, MO 64106. 816-221-3083	Mon–Fri 10 a.m.–3 p.m. (closed 1–2)	Listed as on site
Longview Station (USPS)	8800 Raytown Rd., Kansas City, MO 64138. 816-737-3255	Mon–Fri 8:45 a.m.–4:15 p.m. (closed 11:45–2:15); Sat 8:45 a.m.–noon	Listed as on site
Martin City Station (USPS)	10 E. 135th Street, Kansas City, MO 64145. 816-412-7751	Mon–Sat 8 a.m.–6 p.m.; Sun noon–4 p.m.	Listed as on site
Hickman Mills (USPS)	6921 E. 111th Street, Kansas City, MO 64134. 816-763-0542	Mon–Fri 9 a.m.–3 p.m.; Sat 9–11 a.m.	Listed as on site
Kansas City Public Library Westport Branch	118 Westport Rd., Kansas City, MO 64111. 816-701-3488	Mon–Thu 10 a.m.–6 p.m.; Fri 10 a.m.–5 p.m.	Listed as on site
Kansas City Public Library Ruiz Branch	2017 W. Pennway St., Kansas City, MO 64108. 816-701-3487	Mon–Wed 10 a.m.–5 p.m. (closed noon–1); Thu 10 a.m.–4 p.m.; Fri 10 a.m.–4 p.m. (closed noon–1); Sat 9 a.m.–2 p.m.	Listed as on site

Post offices: the locator says to schedule a passport appointment or check other acceptance times at usps.com ^[7].
Library (by appointment): the Kansas City Public Library takes first-time passport applications at its Ruiz (816.701.3487) and Westport (816.701.3488) branches in Kansas City, Monday–Saturday, ending one hour before closing; call to make an appointment. It also lists its Sugar Creek and Trails West branches. The $35 execution fee is paid to the library by cash, card, check or money order; the application fee must be a check or money order to the U.S. Department of State. The library doesn't process renewals ^[13].
Photos (sources differ): the locator data lists the Ruiz and Westport branches as taking photos ^[7], but the library's passport page says, "The Library is not currently offering passport photo services" ^[13]. Bring a photo or ask when you book.
Post office fees (national): a $35.00 acceptance fee and a $15.00 photo fee "if needed" ^[14].
Faster service (national): the State Department's 1–3 business day return delivery is $26.87, for passport books only ^[15].
State Department fees (national): for a first passport or other in-person (DS-11) application, the application fee for an adult (16 and older) is $130 for a book, $30 for a card or $160 for both; for a child under 16 it is $100, $15 or $115. A $35 acceptance fee is paid separately to the acceptance facility, and expedited service is $60 more ^[15].

See the passport checklist and passport photo prices.

Birth, death, marriage, court and recorded-document copies

Birth and death certificates: Missouri DHSS (statewide)

Fees (statewide): the Missouri Department of Health and Senior Services (DHSS) lists $15 for a birth certificate and $14 for a death certificate, with $11 for each additional copy of the same death record ordered at the same time. Each fee covers a five-year search and one certified copy if the record is found; it isn't refunded if no record is found. A statement of marriage, divorce or single status from the state is $15 ^[16][17].
Local offices (statewide): local public health agencies charge the same birth and death fees as the state, but hold only births from 1920 on and deaths from 1980 on. Certified marriage and divorce records come from the office that issued them, which sets its own fee ^[17].
Who can order (statewide): Missouri vital records aren't open to the public; state law allows a certified copy only for a person with "a direct and tangible interest in the record" ^[16]. In person, bring ID; by mail, the application must be notarized and include a self-addressed stamped envelope. The state office is the Bureau of Vital Records, 930 Wildwood Dr., Jefferson City ^[18]. DHSS says it charges no extra administrative fee, but VitalChek, its online vendor, adds a processing fee ^[19].

Birth and death certificates: Kansas City Health Department

Where: the Office of Vital Records, 2400 Troost Ave., Suite 1000, Kansas City, MO 64108; open Monday–Friday 8 a.m. to 5 p.m., closing at 1 p.m. every fourth Thursday. Email births@kcmo.org or call (816) 513-6309 ^[2].
Fees: a birth certificate is $15 in person or by mail. A death certificate is $14 for the first copy and $11 for each additional copy. Ordering online or by phone through VitalChek costs $26.26–$45.25 for a birth certificate and $25.25–$44.25 per death certificate. In person, pay with cash, debit or credit and bring ID ^[2].
Which records: the office has Missouri births from 1920 on and Missouri deaths from 1980 on; the state has births from 1910 ^[2].
By mail: the request must be notarized and include a self-addressed stamped envelope and a check or money order payable to "Vital Records" ^[2].

Marriage licenses: Jackson County Recorder of Deeds

Where: the Historic Truman Courthouse, 112 W. Lexington, Suite 30, Independence, MO 64050, Monday–Friday 8 a.m. to 5 p.m.; 816-881-4483, records@jacksongov.org. You can start the application online, but both applicants must appear in person ^[8].
Fee and ID: $52, non-refundable, by cash or credit or debit card (Discover, Visa, MasterCard), with a 2.75% card fee. Both applicants must be at least 18 and bring a valid ID such as a driver's license, state ID, passport or military ID ^[8].
When it's valid: the ceremony must take place in Missouri within 30 days, and the officiant returns the license within 15 days ^[8].
Certified copies: $10, in person or by mail; usually returned the same day or the next morning ^[20][21].
Statewide rules: under RSMo 451.040, both applicants sign the application in front of the recorder of deeds or a deputy, or through an approved online process, and the license is "void after thirty days from the date of issuance." We didn't find a waiting period in the statute. Common-law marriages are void in Missouri ^[22]. RSMo 451.151 adds a $20 state fee to every license and $7 to every certified copy, which are included in county totals ^[23].

Recorded documents: Jackson County Recorder of Deeds

Recording: new fees apply to documents received on or after Aug. 28, 2026: deeds are $23 for the first page and $3 for each additional page. Cards carry a 2.75% fee ^[21].
Copies: $2 for the first page and $1 for each additional page, plus $1 per document to certify ^[21]. Recorded documents from 1962 on, and marriage licenses from 1826 on, are free to search online; older records are on microfilm at the recording offices ^[20]. The Kansas City courthouse is at 415 E. 12th St., 816-881-3000 ^[21].
Recording fees (statewide): RSMo 59.310 sets the recorder's own fee at $5 for the first page and $3 for each page after that, and caps copies of recorded documents at $2 for the first page and $1 for each page after that, plus $1 for a certificate and seal ^[24]. County fee tables are higher than that base fee, so use the county's posted total.

Court copies: 16th Judicial Circuit (Jackson County)

Fees: regular copies are $0.30 a page; certified copies $4.00 per document plus copies; authenticated copies $6.00 per document plus copies; microfilm or archived copies $5.00 for the first page and $0.50 for each page after that ^[25].
How: the Kansas City copy desk is at 415 E. 12th Street, Suite 305 (816-881-6465), and the Independence desk at 308 W. Kansas Ave., Suite 107. In person, pay by money order, cashier's check, card or cash; by mail, money order or cashier's check. No personal checks. Copies won't be faxed or emailed ^[25].
Statewide: we didn't find a statewide circuit court copy fee schedule; each Missouri circuit posts its own.

Apostilles (statewide)

Who: the Missouri Secretary of State issues certifications (for notaries), authentications (for recorders of deeds, circuit clerks, judges, county clerks and the State Registrar) and apostilles for countries in the Hague Convention. The country where you will use the document decides which certificate you get ^[26].
Which copy: a birth certificate must be a certified copy from the state Bureau of Vital Records; a marriage license, a certified copy from the recorder of deeds of the county of the marriage (or a state statement of marriage); a divorce decree, a certified copy from the circuit clerk ^[26].
Fee: $10 per certification or authentication. One document with several notarizations by the same notary is $10; several documents are $10 each; one document notarized by different notaries is $10 per notary. Checks and money orders go to the Secretary of State's Office; Visa, MasterCard, American Express and Discover payments add a convenience fee ^[26].
How: mail the original document with the cover letter to Commissions, Secretary of State's Office, 600 West Main, Room 322, Jefferson City, MO 65101. Documents come back by regular mail unless you include a prepaid envelope or air bill. Phone (573) 751-2783 or toll-free (866) 223-6535 ^[26][27]. We didn't find walk-in service or processing times on the page.

More on certified copies: how to get a certified copy.

Money orders

USPS money order fees are national: $2.65 for $0.01 to $500.00, and $3.75 for $500.01 to $1,000.00. Pay with cash or a debit card, not a credit card. The limit is $1,000 per domestic money order ^[28]. Other sellers: money order guide.

Shredding

Free events: the City of Kansas City's event and trash pages returned "Access Denied" to our checks, so we couldn't confirm a city shred event, and we didn't find one on the other official pages we checked.
The UPS Store: its Kansas City page lists shredding ^[9]. We didn't find prices.

For paid per-pound shredding, see where to shred documents.

Questions

Is printing free at the Kansas City Public Library?

Black and white is free for the first 50 pages a day, then $0.10 a page up to 150; color is $0.50 a page ^[5].

Can I fax at the library?

Yes, at every location except Sugar Creek. Faxes to national landlines are currently free; international landlines are $1 a page ^[3].

Where can I get something notarized for free?

At the Kansas City Public Library, subject to staffing; call 816.701.3400 first ^[6].

Where can I apply for a passport in Kansas City?

The locator lists 8 facilities inside the city, including the library's Ruiz and Westport branches, which take applications by appointment ^[7][13].

Where do I get a Kansas City birth certificate?

At the Health Department's Office of Vital Records, 2400 Troost Ave., $15 in person or by mail ^[2].

How much is a marriage license in Jackson County?

$52, applied for in person by both applicants at the Truman Courthouse in Independence ^[8].

Where do I get an apostille?

By mail from the Missouri Secretary of State in Jefferson City: $10 per certification or authentication (statewide) ^[26].

Sources

Sources last checked Oct 29 or Oct 30, 2026, as marked on each, except the locator data file.

U.S. Census Bureau, "2020 Place by County relationship file, Missouri": www2.census.gov/geo/docs/reference/codes2020/place_by_cou/st29_mo_place_by_county2020.txt (last checked Oct 30, 2026)
City of Kansas City, Missouri, "How to request a birth or death certificate": kcmo.gov/city-hall/departments/health/how-to-request-a-birth-or-death-certificate (last checked Oct 30, 2026)
Kansas City Public Library, "Technology Services": kclibrary.org/services/technology (last checked Oct 30, 2026)
U.S. Census Bureau, "Census Geocoder (address to geography lookup)": geocoding.geo.census.gov/geocoder (last checked Oct 30, 2026)
Kansas City Public Library, "Printing": kclibrary.org/services/technology/printing (last checked Oct 30, 2026)
Kansas City Public Library, "Notary Services": kclibrary.org/services/notary (last checked Oct 30, 2026)
U.S. Department of State, Passport Acceptance Facility Locator (locator data file, downloaded Oct 28, 2026, filtered to Missouri): passportfacilitylocator.travel.state.gov (last checked Oct 28, 2026)
Jackson County, Missouri, "Apply for a Marriage License": jacksongov.org/Government/Departments/Recorder-of-Deeds/Apply-for-a-Marriage-License (last checked Oct 30, 2026)
The UPS Store, "The UPS Store Locations in Kansas City, Missouri": locations.theupsstore.com/mo/kansas-city (last checked Oct 30, 2026)
The UPS Store, "Notary Services Nationwide": theupsstore.com/store-services/notary-services (last checked Oct 30, 2026)
Missouri Revisor of Statutes, "RSMo 486.685, Fees (notaries)": revisor.mo.gov/main/OneSection.aspx?section=486.685 (last checked Oct 30, 2026)
Missouri Secretary of State, "Notary Frequently Asked Questions": s1.sos.mo.gov/business/notary/notary_faq (last checked Oct 30, 2026)
Kansas City Public Library, "Passport Services": kclibrary.org/services/passport (last checked Oct 30, 2026)
USPS, "Passports": usps.com/international/passports.htm (last checked Oct 30, 2026)
U.S. Department of State, passport fees page (Last Updated March 19, 2026): travel.state.gov/en/passports/apply/help/fees.html (last checked Oct 30, 2026)
Missouri Department of Health and Senior Services, "Notice of Fees (PDF)": health.mo.gov/sites/health/files/media/pdf/2026/04/fee-information.pdf (last checked Oct 30, 2026)
Missouri Department of Health and Senior Services, "Order a Copy of a Vital Record": health.mo.gov/vital-records-registries/vital-records/order-copy-vital-record (last checked Oct 30, 2026)
Missouri Department of Health and Senior Services, "Application for Missouri Vital Record - Birth/Death (PDF)": health.mo.gov/sites/health/files/media/pdf/2026/04/birthdeath.pdf (last checked Oct 30, 2026)
Missouri Department of Health and Senior Services, "Consumer Alert - Ordering a Vital Record Online": health.mo.gov/vital-records-registries/vital-records/consumer-alert-ordering-vital-record-online (last checked Oct 30, 2026)
Jackson County, Missouri, "Copy Services": jacksongov.org/Government/Departments/Recorder-of-Deeds/Copy-Services (last checked Oct 30, 2026)
Jackson County, Missouri, "Recording Fees": jacksongov.org/Government/Departments/Recorder-of-Deeds/Recording-Fees (last checked Oct 30, 2026)
Missouri Revisor of Statutes, "RSMo 451.040, Marriage license required": revisor.mo.gov/main/OneSection.aspx?section=451.040 (last checked Oct 30, 2026)
Missouri Revisor of Statutes, "RSMo 451.151, Additional fee for issuing marriage license or certified copies": revisor.mo.gov/main/OneSection.aspx?section=451.151 (last checked Oct 30, 2026)
Missouri Revisor of Statutes, "RSMo 59.310, Documents for recording, recorder's fee": revisor.mo.gov/main/OneSection.aspx?section=59.310 (last checked Oct 30, 2026)
16th Judicial Circuit of Missouri, "Department of Civil Records Copy Request Information (PDF)": 16thcircuit.org/Data/Sites/1/media/Civil_Records/Civil_Records_Misc_Forms/copy-request-form-12-2025.pdf (last checked Oct 30, 2026)
Missouri Secretary of State, "Certification, Authentication, & Apostilles": sos.mo.gov/Business/Notary/notary/certify (last checked Oct 30, 2026)
Missouri Secretary of State, "Apostille/Authentication Cover Letter (PDF)": sos.mo.gov/CMSImages/Business/Notary/CoverLetterComplete.pdf (last checked Oct 30, 2026)
USPS, "Money Orders": usps.com/shop/money-orders.htm (last checked Oct 30, 2026)

Kansas City, Kansas document errands
Omaha, Nebraska document errands
Des Moines, Iowa document errands
Where to get something notarized, and what it costs: banks, credit unions, libraries, AAA, The UPS Store and online notary, plus state fee limits.
US passport application checklist: what to bring, fees, forms and photocopy rules from the State Department.
How to get a certified copy: birth, death, marriage, property and court records from the offices that issue them.
Free notary options
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