City guide · San Jose, California · All details last checked Oct 29, 2026

San Jose, California document errands: printing, fax, notary, passports and certified copies (2026)

Where to print, fax, notarize, apply for a passport and get certified copies in the City of San José, using only official and provider pages. Each fact links to its source. Some facts are statewide or national rather than local. We label those.

Not affiliated, not legal advice. Errand Desk isn't affiliated with the San José Public Library, the City of San José, the County of Santa Clara, the Superior Court of California, the California Department of Public Health, the California Secretary of State, the State of California, San José State University, USPS, The UPS Store, the U.S. Department of State or any business named here. This page is general information. Hours and fees change, so call or check the source before you go.

Which offices serve San Jose: San Jose is in Santa Clara County. The Santa Clara County Clerk-Recorder handles marriage licenses, recorded documents and county birth, death and marriage copies; we couldn't load the Santa Clara County Clerk-Recorder's website (clerkrecorder.santaclaracounty.gov) when we checked on Oct. 29, 2026: it blocked our requests, so we haven't listed its prices. Check its pages or call before you go. State birth, death and marriage copies also come from the California Department of Public Health ^[1]. Court records come from the Superior Court of California, County of Santa Clara ^[2], and apostilles from the California Secretary of State ^[3].

Short version: San José Public Library prints and copies are $0.15 a page in black and white and $0.45 in color, and its shredders are free for up to 18 pages a visit ^[4]. The library has no public fax machines or notary service ^[5][6]. The passport locator lists 3 San Jose post offices, all taking photos ^[7]. California notaries may charge at most $15 per signature (statewide), and a 2026 law raises that to $20 ^[8][9].

Printing, copying, scanning and fax

San José Public Library

Branch printing: available at all branch and bridge branch locations, $0.15 a page in black and white and $0.45 in color. Pay with cash ($1, $2 and $5 bills and coins, up to $20 a job), Visa or Mastercard, or Apple Pay, Google Pay or Samsung Pay (up to $10 a job). Each print and copy transaction places a temporary $10 hold, credited back based on the pages printed; cash and card can't be combined, and card charges show "Nayax" ^[4].
Mobile printing: send a job from a laptop, tablet or phone through the library's mobile print website or app to any branch, or to SJPL Works on the third floor of the Dr. Martin Luther King, Jr. Library; it isn't available at the bridge branch ^[4].
King Library: the same $0.15 and $0.45 prices, paid with Gold Points or credit cards ^[4]. The library's address is 150 E. San Fernando St., San Jose, CA 95112, 408-808-2000 ^[5].
Copies: $0.15 black and white and $0.45 color at every location, including King ^[4].
Scanning: the library's printing page says you can scan to your own USB flash drive for free at all locations (no scanning to email; bring your own drive) ^[4], but its FAQ says scanners aren't available at branches at this time ^[5]. Call ahead if you need a scanner.
Fax: no library location has a public fax machine; the library points to Postal Annex+ and FedEx offices ^[5]. We didn't find their prices on official pages.

The UPS Store: it lists 22 locations in San Jose; see its city page for addresses and phone numbers. That page says they offer packing, shipping, printing, shredding, notarizing, faxing and mailbox services ^[10]. We didn't find prices on the store pages.

See printing prices and fax prices.

Notary in San Jose

Library: none of the library's locations offer notary services; it suggests postal supply stores, banks, insurance offices and title companies ^[6].
The UPS Store: its San Jose page lists notarizing ^[10]. We didn't find store notary prices; California's legal maximum is below.
Fees now (statewide): California Government Code § 8211 caps notary fees at $15 for each signature on an acknowledgment and $15 for an oath or affirmation with a jurat; certifying a copy of a power of attorney is also $15 ^[8]. The Secretary of State's January 2026 Notary Public Handbook lists the same maximums and says a notary may charge less or nothing ^[11]. Notarizing vote-by-mail ballot envelopes, and a veteran's application or claim for benefits, is free ^[8].
Scheduled change (statewide): AB 1597 (Chapter 39, Statutes of 2026), approved by the Governor on June 30, 2026, amends § 8211 to raise those caps to $20 ^[9]. The bill text doesn't print a start date; under the state constitution, a statute enacted at a regular session takes effect on January 1 after a 90-day period from enactment ^[12], which for this bill is Jan. 1, 2027. The published code section still shows $15 ^[8].
Extras and remote notarization (statewide): the handbook says any travel fee should be entered separately in the notary's journal; it sets no travel amount ^[11]. California notaries can't yet perform remote online notarizations: those parts of the Online Notarization Act start once the Secretary of State finishes its system, or by Jan. 1, 2030, whichever is earlier ^[11].

Passports in San Jose

The U.S. Department of State's Passport Acceptance Facility Locator data lists 3 facilities with a San Jose address, all post offices, and lists all 3 as taking photos on site ^[7]:

Facility	Address and phone	Passport hours (locator)	Photos
Robertsville Station Post Office (USPS)	1175 Branham Lane, San Jose, CA 95118. 408-264-9523	Mon–Fri 9 a.m.–3 p.m. (closed noon–1); Sat 9 a.m.–noon	Listed as on site
Willow Glen Station (USPS)	1750 Meridian Ave., San Jose, CA 95125. 408-723-6145	Mon–Fri 10 a.m.–4 p.m. (closed 1–2); Sat 10 a.m.–1 p.m.	Listed as on site
Eastridge Post Office (USPS)	2200 Eastridge Loop, #1062, San Jose, CA 95122. 408-207-2368	Mon–Sat 11 a.m.–6 p.m.	Listed as on site

Appointments: for each of these post offices, the locator says to schedule a passport appointment at usps.com/scheduler ^[7].
Post office fees (national): a $35.00 acceptance fee and a $15.00 photo fee "if needed" ^[13].
Faster service (national): the State Department's 1–3 business day return delivery is $26.87, for passport books only ^[14].

See the passport checklist and passport photo prices.

Birth, death, marriage, court and recorded-document copies

Birth, death and marriage records: California Department of Public Health (statewide)

State fees: since Jan. 1, 2026, CDPH Vital Records charges $31 for a certified copy of a birth record, $26 for a death record and $19 for a marriage record, under AB 64 (Chapter 662, Statutes of 2025) ^[1].
Paying by mail: make the check or money order payable to CDPH Vital Records, drawn on a U.S. bank; don't send cash. Requests without the right fee are returned. If no record is found, you get a Certificate of No Public Record and the fee is kept as a search fee ^[1].
County copies: county recorders also issue certified copies; the county office for this city is below. County prices can differ from the state's.

County records and marriage licenses: Santa Clara County Clerk-Recorder

Fees and hours: we couldn't load the Santa Clara County Clerk-Recorder's website (clerkrecorder.santaclaracounty.gov) when we checked on Oct. 29, 2026: it blocked our requests, so we haven't listed its prices. Check its pages or call before you go. We didn't find county birth, death or marriage copy prices, marriage license fees or recording fees from a page we could open.

Court records: California superior courts (statewide fees)

Fees (statewide): under Government Code § 70627, the court clerk charges $0.50 a page to prepare copies of a record on file, $1 a page to compare a copy you bring with the original (plus the certificate fee), and $15 for a records search that takes a court employee more than 10 minutes ^[15].

Court records: Superior Court of California, County of Santa Clara

Family records: the court's family records copy request form lists $0.50 a page for copies ($1.00 for a two-sided page), a $15.00 research fee if you don't give a case number, $15.00 to certify a dissolution judgment and $40.00 to certify other documents. Payment is due in advance; make checks payable to "Clerk of the Superior Court." The form lists the office at 201 N. First Street, San Jose, CA 95113, Monday–Friday 8:30 a.m.–3 p.m., and mail requests go to Superior Court - FJC, Records Request, 191 North First Street, San Jose, CA 95113 ^[16].
Civil records: case information is on the court's Case Information Portal. Copies of pleadings come from the courthouse where the case was filed, in person or by mail with a self-addressed stamped envelope; bring or send the case number, the parties' full names, the document titles and filing dates ^[2].
Local fee schedule: the court's Local Court Fees page links the statewide civil fee schedule effective Jan. 1, 2026, and lists a $50.00 returned check fee ^[17]. We didn't find a separate local list of record fees beyond the form above.

Apostilles (statewide)

Who: California apostilles come from the Secretary of State, not the county. The document must be signed by a California public official or be an original notarized or certified document; photocopies aren't accepted ^[3]. The office doesn't notarize, so get the notarization first ^[18].
Birth and death certificates: a certificate signed by a local health officer or registrar may first need certifying by the county clerk, or you can get a certified copy from the county recorder or CDPH ^[18].
Fee: $20.00 per apostille. Include a cover sheet naming the country where the document will be used. In person there is also a $6.00 special handling fee for each different public official's signature ^[3].
In person, same day: Sacramento, 1500 11th Street, 3rd Floor (card, check, money order or cash), or Los Angeles, 300 South Spring Street, Room 12513, with no appointments (card, check or money order; no cash). The Los Angeles office says it is temporarily serving customers on the 1st floor in Suite 1215 because of an elevator outage ^[3].
By mail: Sacramento only, with a $20.00 check or money order per apostille payable to Secretary of State and a self-addressed return envelope. USPS mail goes to Notary Public Section, P.O. Box 942877, Sacramento, CA 94277-0001; FedEx, UPS or DHL to 1500 11th Street, 2nd Floor, Sacramento, CA 95814. Mail requests aren't expedited ^[3]. The office also runs pop-up apostille events around the state^[3]. See the apostille guide.

Local pop-up: we didn't find an apostille pop-up scheduled in San Jose on the official pages we could open.

More on certified copies: how to get a certified copy.

Money orders

USPS money order fees are national: $2.65 for $0.01 to $500.00, and $3.75 for $500.01 to $1,000.00. Pay with cash or a debit card, not a credit card. The limit is $1,000 per domestic money order ^[19]. Other sellers: money order guide.

Shredding

Library shredders: free at all San José Public Library locations except the bridge branch, up to 18 pages per visit ^[4].
Free events: we didn't find an upcoming free document shred event on the official pages we checked for this guide.
The UPS Store: its San Jose page lists shredding ^[10]. We didn't find prices.

For paid per-pound shredding, see where to shred documents.

Questions

Can I fax at the San José Public Library?

No. None of its locations has a public fax machine; the library points to Postal Annex+ and FedEx offices ^[5].

How much does printing cost at the library?

$0.15 a page in black and white and $0.45 in color, at branches and at King Library ^[4].

Where can I apply for a passport in San Jose?

The locator lists 3 San Jose post offices: Robertsville Station, Willow Glen Station and Eastridge. Book at usps.com/scheduler ^[7].

What does a notary cost in California?

At most $15 per signature under Government Code § 8211 as published now. AB 1597 raises the cap to $20, and under the state constitution's timing rule that takes effect Jan. 1, 2027 (statewide) ^[8][9][12].

Where do I get an apostille in San Jose?

From the California Secretary of State, in Sacramento or Los Angeles or by mail to Sacramento, for $20 per apostille (statewide) ^[3].

Sources

All sources last checked Oct 29, 2026, except the locator data file.

California Department of Public Health, "Vital Records Fees": cdph.ca.gov/Programs/CHSI/pages/vital-records-fees.aspx (last checked Oct 29, 2026)
Superior Court of California, County of Santa Clara, "Civil FAQs": santaclara.courts.ca.gov/divisions/civil-division/civil-faqs (last checked Oct 29, 2026)
California Secretary of State, "Request an Apostille": sos.ca.gov/notary/request-apostille (last checked Oct 29, 2026)
San José Public Library, "Computers, Printing, and Copying": sjpl.org/computers (last checked Oct 29, 2026)
San José Public Library, "Computers / Printing / Copying FAQs": sjpl.org/faq/computers-printing-copying-faqs (last checked Oct 29, 2026)
San José Public Library, "Getting Help FAQs": sjpl.org/faq/getting-help-faqs (last checked Oct 29, 2026)
U.S. Department of State, Passport Acceptance Facility Locator (locator data file, downloaded Oct 28, 2026, filtered to California): passportfacilitylocator.travel.state.gov (last checked Oct 28, 2026)
California Legislative Information, "Government Code § 8211" (as amended effective Jan. 1, 2017): leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV&sectionNum=8211 (last checked Oct 29, 2026)
California Legislative Information, "AB-1597 Notary public: service fees" (Chapter 39, Statutes of 2026, approved June 30, 2026): leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202520260AB1597 (last checked Oct 29, 2026)
The UPS Store, "The UPS Store Locations in San Jose, California": locations.theupsstore.com/ca/san-jose (last checked Oct 29, 2026)
California Secretary of State, "Notary Public Handbook" (PDF, January 2026): notary.cdn.sos.ca.gov/forms/notary-handbook-current.pdf (last checked Oct 29, 2026)
California Legislative Information, "California Constitution, Article IV, Section 8": leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=CONS&sectionNum=SEC.%208.&article=IV (last checked Oct 29, 2026)
USPS, "Passports": usps.com/international/passports.htm (last checked Oct 29, 2026)
U.S. Department of State, passport fees page (Last Updated March 19, 2026): travel.state.gov/en/passports/apply/help/fees.html (last checked Oct 29, 2026)
California Legislative Information, "Government Code § 70627": leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV&sectionNum=70627 (last checked Oct 29, 2026)
Superior Court of California, County of Santa Clara, "Family Records Copy Request Form (FM-1183)" (PDF): santaclara.courts.ca.gov/system/files/forms/fm-1183_rem.pdf (last checked Oct 29, 2026)
Superior Court of California, County of Santa Clara, "Local Court Fees": santaclara.courts.ca.gov/forms-filing/local-court-fees (last checked Oct 29, 2026)
California Secretary of State, "Apostille Frequently Asked Questions": sos.ca.gov/notary/apostille-faqs (last checked Oct 29, 2026)
USPS, "Money Orders": usps.com/shop/money-orders.htm (last checked Oct 29, 2026)

San Diego, California document errands
Los Angeles, California document errands
Portland, Oregon document errands
Where to get something notarized, and what it costs: banks, credit unions, libraries, AAA, The UPS Store and online notary, plus state fee limits.
US passport application checklist: what to bring, fees, forms and photocopy rules from the State Department.
How to get a certified copy: birth, death, marriage, property and court records from the offices that issue them.
Free notary options
Map of our city guides
All guides