City guide · Rio Rancho, New Mexico · All details last checked Oct 29, 2026

Rio Rancho, New Mexico document errands: printing, fax, notary, passports and certified copies (2026)

Where to print, fax, notarize, apply for a passport and get certified copies in Rio Rancho, New Mexico, using only official and provider pages. Each fact links to its source. Some facts are statewide or national rather than local. We label those.

Printing, copying, scanning and fax

Rio Rancho Library & Information Services

• No fee: computers, printing, scanning, copying and wireless internet are available at all library branches with no fee ^[1].
• Printing: black-and-white printing is free, including mobile printing with Princh (print.princh.com). Only library paper can be used, and there are no refunds for printing ^[2].
• Fax: the Loma Colorado and Esther Bone branches have fax service. Sending a fax is free. The library can't receive faxes ^[2].
• Computers: library cards must be in good standing to use public computers, and everyone must use their own card. After you reserve a computer you have 10 minutes to sign in ^[2].
• Loma Colorado Main Library: 755 Loma Colorado Blvd NE, (505) 891-5013. Mon 9 a.m.–8 p.m., Tue–Thu 9 a.m.–7 p.m., Fri–Sat 9 a.m.–6 p.m., closed Sunday ^[3].
• Esther Bone Memorial Library: 950 Pinetree Road SE, (505) 891-5012. Tue 9 a.m.–7 p.m., Wed–Thu 9 a.m.–6 p.m., Fri–Sat 9 a.m.–5 p.m., closed Sunday and Monday ^[3]. The city says it will be closed for renovation January–April 2027 ^[4].
• The HUB @ Enchanted Hills: 7845 Enchanted Hills Blvd NE, (505) 891-5008. Tue–Sat 9 a.m.–6 p.m., closed Sunday and Monday. The library's fax page lists fax only at Loma Colorado and Esther Bone ^[2][3].

The UPS Store

The UPS Store #139, 1380 Rio Rancho Blvd SE, Rio Rancho, (505) 892-5039, lists printing and copying, fax (send and receive), notary and shredding. We didn't find passport photos in its service list. Its page lists hours of Mon–Fri 8 a.m.–6 p.m., Sat 9:30 a.m.–5:30 p.m. and Sun 11 a.m.–4 p.m. ^[19]. We didn't find prices on the store's page.

See printing prices and fax prices.

Notary in Rio Rancho

• Library: we didn't find notary service on the library's "Using Your Library" or computer, fax and printing pages ^[1][2].
• The UPS Store: the 1380 Rio Rancho Blvd SE store lists notary service ^[19]. We didn't find its notary price or separate notary hours.
• Fees (statewide): the New Mexico Secretary of State's Notarial Officer Handbook (revised July 2023) says a notary "may charge up to" $5.00 per acknowledgment, $5.00 per person for an oath or affirmation without a signature, and $5.00 per jurat. Copy certifications are $.50 a page with a $5.00 minimum. A travel fee is allowed only if you agree to it in advance and are told it's separate and not required by law. Electronic notarizations may add a technology fee of no more than $25 per act. An employer can't set higher fees ^[15]. Nebraska's acknowledgment cap is also $5; Utah's is $10 per signature, Wyoming's $10 per notarial act and Colorado's $15 per document, and Kansas has no dollar cap.
• Spouses (statewide): a New Mexico notary may not notarize a record in which the notary or the notary's spouse or domestic partner is a party or has a direct beneficial interest ^[15]. We didn't find a broader rule on other relatives on the pages we checked.
• ID and journal (statewide): a notary may not act without identifying you as required by 14-14A-6 NMSA 1978, and must keep a journal that records the fee charged ^[15]. New Mexico's Revised Uniform Law on Notarial Acts has applied since January 1, 2022 ^[16].
• Banks (national policy): Bank of America says notary service is available "at no cost to our customers" and "in many of our financial centers." Schedule an appointment. All signers must be present ^[17]. We didn't check which Rio Rancho branches offer it. For other banks, see free notary options.

Passports in Rio Rancho

The U.S. Department of State's Passport Acceptance Facility Locator data lists one Rio Rancho facility ^[5]:

• Appointments: the locator says to schedule a passport appointment or view more acceptance times at usps.com/scheduler ^[5].
• Post office fees (national): a $35.00 acceptance fee and a $15.00 photo fee "if needed" ^[6].
• Nearby: the locator also lists the Bernalillo Main Post Office, 145 Calle del Presidente, Bernalillo, NM 87004, 505-771-8822 (Mon–Fri 9 a.m.–2 p.m., Sat 9 a.m.–noon, photos listed), and four facilities in Albuquerque, including the Bernalillo County Clerk's passport office; see our Albuquerque guide ^[5]. We didn't find a Sandoval County passport office in the locator data.

See also the passport checklist and passport photo prices.

Birth, death, marriage, court and recorded-document copies

Birth and death certificates: NMDOH Vital Records

• Not the county: the Sandoval County Clerk's Office says it doesn't issue certified copies of birth or death records and doesn't keep them. It refers you to New Mexico Vital Records & Health Statistics in Santa Fe, (505) 827-0121, and Vital Statistics at 2400 Wellesley Dr. NE, Albuquerque ^[12].
• Fees (statewide): the non-refundable search fee is $10 per certified birth certificate and $5 per certified death certificate, if the record is on file ^[13].
• Who can order (statewide): New Mexico birth and death certificates are restricted. Access is limited to the registrant, immediate family (mother, father, sibling, child, grandchild, current spouse or grandparent) or someone with proof of a legal interest ^[13].
• Nearest in-person office: NMDOH's Midtown Public Health Office, 2400 Wellesley Dr NE, Albuquerque, NM 87107, takes birth certificate requests Mon–Fri 8:30 a.m.–3:30 p.m.; call 505-841-4185 ^[13]. Death certificates must be ordered through the Santa Fe office, 2554 Camino Entrada, Santa Fe, open Mon–Fri 8:30 a.m.–4 p.m. ^[13].
• By mail: send the form or letter with a certified check or money order payable to "New Mexico Vital Records" in the exact amount to Post Office Box 26110, Santa Fe, NM 87502. Don't send cash ^[13].
• Online or by phone (VitalChek): NMDOH doesn't take credit cards or online orders itself, but you can order through VitalChek, online or at 877-284-0963. With 3–5 business day processing, regular mail delivery costs $26.00 for a birth certificate or $21.00 for a death certificate, and UPS Next Day Air costs $44.50 or $39.50 ^[13].

Marriage licenses: Sandoval County Clerk

• Appointment: you can apply online, but an in-person appointment is required and must be made in advance. Appointment times are 9 a.m.–3 p.m., Monday through Friday. Call (505) 867-7572 ^[9].
• Fee and ID: $55.00, by cash, check or credit card. Both applicants must be present and bring a photo ID, such as a government-issued ID, that shows date of birth. The clerk also asks both to bring their Social Security numbers ^[9].
• Rules: licenses are issued only to couples who will marry in New Mexico. The clerk says licenses don't expire. Bring the license back within 90 days after the ceremony so it can be recorded ^[9].
• Copies: a certified copy of a marriage license is $2.00 ^[10]. Only the parties or a court order can get an unredacted copy, and a driver's license is required; anyone can get a redacted copy ^[9].

Recorded documents: Sandoval County Clerk

• Where and when: 1500 Idalia Road, Building D, Bernalillo, NM 87004; clerk phone 505-867-7572 ^[7][10]. The Records & Filing Division is open Mon–Tue and Thu–Fri 8 a.m.–5 p.m. and Wed 9 a.m.–5 p.m., closed noon–1 p.m. for lunch ^[8].
• Fees: recording is $25.00 per document, which includes 10 entries, plus $25.00 for each additional 10 entries. Copies are $1.00 a page, emailed copies $1.00 a page and certification $1.00 per document. Recording a military discharge (DD214) is free ^[10].
• Paying: cash (no bills larger than $20), credit card ($1.49 minimum service fee), check with ID, or money order. E-checks, temporary checks and foreign checks aren't accepted ^[10].
• Finding a document: bring a legal description, the grantor or grantee names, or the book and page; the office can't look up by street address. You can also email requests to clerksoffice@sandovalcountynm.gov; staff respond within 1 business day ^[11].

Court records: Thirteenth Judicial District Court

Sandoval County says divorce records are at the Thirteenth Judicial District Court — Sandoval, (505) 867-2376 ^[9].

• Where and when: Sandoval County District Court, 1500 Idalia Road, Building A, Bernalillo, NM 87004; mail to P.O. Box 600, Bernalillo, NM 87004. Phone 505-867-2376. Mon, Tue, Thu and Fri 8 a.m.–noon and 1–5 p.m.; Wed 8:30 a.m.–noon and 1–5 p.m. The court doesn't list a Rio Rancho location ^[21].
• Fees: copies are $0.35 a page ($1.00 a page in color), and certification is $1.50. The court accepts attorney business firm checks, cash, money order or certified check, but no personal checks ^[21].
• How: the court posts a Copy Request Form ^[21].

State ID cards: New Mexico MVD (statewide)

You must go to an MVD Field Office for a New Mexico ID card. You get a temporary ID while the card is processed and mailed ^[18]. MVD's base fee list shows $10 for a four-year ID and $18 for an eight-year ID, and says municipal offices may charge an additional fee that varies by location ^[18].

More on certified copies: how to get a certified copy.

Money orders

USPS money order fees are national: $2.65 for $0.01 to $500.00, and $3.75 for $500.01 to $1,000.00. Pay with cash or a debit card, not a credit card. The limit is $1,000 per domestic money order ^[20]. Other sellers: money order guide.

Shredding

• The UPS Store: the 1380 Rio Rancho Blvd SE store lists shredding ^[19]. We didn't find its price.
• Free events: we didn't find a City of Rio Rancho or Sandoval County document-shredding event on the official pages we checked.

For paid per-pound shredding, see where to shred documents.

Questions

Sources

All sources last checked Oct 29, 2026, except the locator data file.

1. City of Rio Rancho, Library & Information Services, "Using Your Library": rrnm.gov/4219/Using-Your-Library (last checked Oct 29, 2026)
2. City of Rio Rancho, Library & Information Services, "Computer, Fax, Printing & Copier": rrnm.gov/4222/Computer-Fax-Printing-Copier (last checked Oct 29, 2026)
3. City of Rio Rancho, "Library & Information Services" (locations and hours): rrnm.gov/5016/Library-Information-Services (last checked Oct 29, 2026)
4. City of Rio Rancho, "Esther Bone Memorial Library Renovation": rrnm.gov/5079/Esther-Bone-Memorial-Library-Renovation (last checked Oct 29, 2026)
5. U.S. Department of State, Passport Acceptance Facility Locator (locator data file, downloaded Oct 28, 2026, filtered to New Mexico): passportfacilitylocator.travel.state.gov (last checked Oct 28, 2026)
6. USPS, "Passports": usps.com/international/passports.htm (last checked Oct 29, 2026)
7. Sandoval County, "County Clerk": sandovalcountynm.gov/countyclerk (last checked Oct 29, 2026)
8. Sandoval County Clerk, "County Clerk Office Hours": sandovalcountynm.gov/countyclerk/county-clerk-office-hours (last checked Oct 29, 2026)
9. Sandoval County Clerk, "Get a Marriage License": sandovalcountynm.gov/countyclerk/clerk-records/get-a-marriage-license (last checked Oct 29, 2026)
10. Sandoval County Clerk, "Recording Fees Payment Information" (payment options, fee schedule and county contact list): sandovalcountynm.gov/countyclerk/clerk-records/recording-fees-payment-information (last checked Oct 29, 2026)
11. Sandoval County Clerk, "Ways to Obtain a Document/Record a Document": sandovalcountynm.gov/countyclerk/clerk-records/ways-to-obtain-a-document-record-a-document (last checked Oct 29, 2026)
12. Sandoval County Clerk, "Birth and Death Records": sandovalcountynm.gov/countyclerk/clerk-records/birth-and-death-records (last checked Oct 29, 2026)
13. New Mexico Department of Health, Bureau of Vital Records & Health Statistics, "Vital Records", "Birth Certificates" and "Death Certificates": nmhealth.org/about/erd/bvrhs/vrp, nmhealth.org/about/erd/bvrhs/vrp/birth, nmhealth.org/about/erd/bvrhs/vrp/death; and "Public Health Offices": nmhealth.org/location/public (last checked Oct 29, 2026)
14. U.S. Census Bureau, 2020 place-by-county reference file for New Mexico: www2.census.gov/geo/docs/reference/codes2020/place_by_cou/st35_nm_place_by_county2020.txt (last checked Oct 29, 2026)
15. New Mexico Secretary of State, "New Mexico Notarial Officer Handbook" (revised July 2023): sos.nm.gov/wp-content/uploads/2023/10/Notary-Handbook-100223.pdf (last checked Oct 29, 2026)
16. New Mexico Secretary of State, "RULONA FAQs": sos.nm.gov/notary-and-apostille/notary-commissions/rulona-faqs (last checked Oct 29, 2026)
17. Bank of America, "Notary Services": bankofamerica.com/signature-services/notary (last checked Oct 29, 2026)
18. New Mexico Motor Vehicle Division, "ID Cards": mvd.newmexico.gov/nm-drivers-licenses-ids/id-cards, and its "Base Fees List" PDF: mvd.newmexico.gov/wp-content/uploads/2021/10/MVDfees.pdf (last checked Oct 29, 2026)
19. The UPS Store #139, 1380 Rio Rancho Blvd SE, Rio Rancho, NM: locations.theupsstore.com/nm/rio-rancho/1380-rio-rancho-blvd-se (last checked Oct 29, 2026)
20. USPS, "Money Orders": usps.com/shop/money-orders.htm (last checked Oct 29, 2026)
21. Thirteenth Judicial District Court, "Fee Policy and Schedule", "Location, Hours & Contacts" and "Copy Request Form": thirteenthdistrict.nmcourts.gov/about-this-district/fee-policy-and-schedule, thirteenthdistrict.nmcourts.gov/location-hours-contacts, thirteenthdistrict.nmcourts.gov/formsfiles/copy-request-form/copy-request-form (last checked Oct 29, 2026)

Related guides

• Albuquerque, New Mexico document errands
• Las Cruces, New Mexico document errands
• Where to get something notarized, and what it costs: banks, credit unions, libraries, AAA, The UPS Store and online notary, plus state fee limits.
• US passport application checklist: what to bring, fees, forms and photocopy rules from the State Department.
• How to get a certified copy: birth, death, marriage, property and court records from the offices that issue them.
• Free notary options
• Map of our city guides
• All guides