Salem, Oregon document errands: printing, fax, notary, passports and certified copies (2026)
Where to print, fax, notarize, apply for a passport and get certified copies in Salem, Oregon (not Salem, Massachusetts), using only official and provider pages. Each fact links to its source. Some facts are statewide or national rather than local. We label those.
Not affiliated, not legal advice. Errand Desk isn't affiliated with the City of Salem, Salem Public Library, Marion County, the Oregon Judicial Department, the Oregon Health Authority, the Oregon Secretary of State, the State of Oregon, USPS, The UPS Store, the U.S. Department of State or any business named here. This page is general information. Hours and fees change, so call or check the source before you go.
Which offices serve Salem: the Marion County Clerk issues marriage licenses and accepts passport applications at 555 Court St. NE [1][2], and records documents [3]. Marion County Health & Human Services issues birth and death certificates for events within the last 6 months [4]; older records come from the Oregon Health Authority [5]. Oregon apostilles are issued in Salem by the Secretary of State's Corporation Division [6].
Short version: the Secretary of State's apostille desk takes walk-ins Monday–Friday at 255 Capitol St. NE; apostilles are $10 each (statewide) [6][7]. Passports are accepted by appointment at the Marion County Clerk and at the Salem post office [2]. Oregon notaries may charge at most $10 per notarial act (statewide) [8]. A Marion County marriage license is $60, and waiving the 3-day wait is free [1].
Printing, copying, scanning and fax
- Salem Public Library: printers and photocopiers are at both the Main Library, 585 Liberty St. SE, and the West Salem Branch, 395 Glen Creek Rd. NW. Phone 503-588-6315 [9].
- Printing and copying: black and white printing or photocopying is free for the first 10 pages, then 25 cents per additional page; color is $1.25 per page [9].
- Fax: a fax machine is on Floor 1 of the Main Library. Faxing is free to local and toll-free numbers; long-distance faxing isn't available [9].
- Scanning: we didn't find a scanning price or service on the library pages we checked.
- The UPS Store: it lists 3 locations in Salem: 3760 Market St NE, (503) 922-1220; 2755 Commercial St SE, Ste. 101, (503) 385-8328; and 4676 Commercial St SE, (503) 391-7075. Its city page says they offer packing, shipping, printing, shredding, notarizing, faxing and mailbox services [10]. We didn't find prices on the store pages.
See printing prices and fax prices.
Notary in Salem
- Library: we didn't find notary service on the Salem Public Library pages we checked [9][11].
- The UPS Store: its Salem page lists notarizing [10]. We didn't find store notary prices; Oregon's legal maximum is below.
- Fees (statewide): Oregon law says a notary's fee "may not exceed $10 per notarial act," or $25 for a notarial act performed remotely under ORS 194.277 [8]. The Secretary of State's rule, OAR 160-100-0400 (amended effective Feb. 18, 2021), sets the same caps: no more than $10 per notarial act and no more than $25 per act for a remote online notarization [12].
- Extras (statewide): a notary may also charge a fee for traveling to perform a notarial act; the rule sets no amount [12]. Under the statute, the notary must explain beforehand that the travel fee is on top of the notarial fee and not set by law, and you must agree to it in advance. A notary who charges fees must display a list of them in English [8]. Oregon's $10 cap is lower than Washington's $15 and twice Idaho's $5.
Passports in Salem
The U.S. Department of State's Passport Acceptance Facility Locator data lists 2 Salem facilities [2]:
| Facility | Address and phone | Passport hours (locator) | Photos |
|---|---|---|---|
| Marion County Clerk | 555 Court St. NE, Room 2130, Salem, OR 97301. 503-588-5225 | Mon–Fri 8:30 a.m.–5 p.m. | Listed as on site (but see below) |
| Salem Post Office (USPS) | 1050 25th St. SE, Salem, OR 97301. 503-370-4750 | Mon–Fri 10 a.m.–4 p.m. (closed 1–2 p.m.) | Listed as on site |
- Marion County Clerk: appointments are required, through the county's scheduling site or by calling 503-588-5225. If you're 10 minutes or more late, or unprepared, you'll be asked to reschedule [13].
- County fee: the county charges a separate $35 execution fee per passport book or card, and debit and credit card payments carry a service fee [13].
- Photos: the locator lists photos on site at the county clerk [2], but the county's page says to bring a photo "from a place that specifically takes passport photos" [13]. Ask when you book.
- Salem Post Office: the locator says to schedule at usps.com/scheduler, and lists walk-ins Tuesday–Thursday 9–10 a.m. [2].
- Post office fees (national): a $35.00 acceptance fee and a $15.00 photo fee "if needed" [14].
- Faster service (national): the State Department's 1–3 business day return delivery is $26.87, for passport books only [15].
See the passport checklist and passport photo prices.
Birth, death, marriage, court and recorded-document copies
Birth and death certificates: Oregon Health Authority (statewide)
- Who: the Oregon Health Authority's Center for Health Statistics (OHA Vital Records) handles Oregon birth, death, marriage and divorce records [5][16]. County offices issue birth and death certificates only for recent events in their own county; the local office for this city is below.
- Online (VitalChek): $47.50 for the first certificate ($25 search fee and certificate, $7 expedite fee and $15.50 VitalChek fee) and $25 for each additional copy. UPS Next Day Air is $20 more [16]. Online and phone orders are typically processed in 3 workdays [5].
- Phone (VitalChek, 1-888-896-4988): $49.20 for the first certificate, including a $17.20 VitalChek fee [16].
- Mail or drop box: $25 for the first certificate and $25 for each additional copy, by check or money order to OHA/Vital Records, PO Box 14050, Portland, OR 97293; don't send cash [16][5]. Mail orders take about 3–5 weeks and drop box orders about 8–10 weeks [5].
- In person (by appointment): $28 for the first certificate ($25 plus a $3 identity authentication fee), paid by card, cash or money order [16]. Appointments are 30 minutes, 9 a.m.–4 p.m. (last at 3:30), at the Portland State Office Building, 800 NE Oregon St., Portland, OR 97232, where orders are entered at a kiosk [5].
- Search fee: when the date of a death, marriage or divorce is unknown, $25 covers a five-year search, plus $1 for each extra year [16].
Birth and death certificates in person: Marion County Health & Human Services
- Which records: Marion County events within the last 6 months only; older records come from OHA (statewide, above) [4].
- Where: 3160 Center St. NE, Salem, OR 97301, Monday–Friday 8:30 a.m.–5 p.m. Phone 503-588-5406 [4].
- Price: $25 per certified copy; VitalChek online orders are also accepted [4].
Marriage licenses: Marion County Clerk
- Where: 555 Court St. NE, Suite 2130, Salem, Monday–Friday 8:30 a.m.–5 p.m. Complete the online application first; both of you must come in with photo ID [1].
- Fee: $60, by cash, check or card (cards add $2.50). Waiving the 3-day waiting period is free in Marion County, but you must ask before the license is issued [1].
- Timing: once the 3-day wait ends, you have 60 days to marry anywhere in Oregon, and there are no extensions or refunds [1].
- Copies: certified copies are $4.00 each, ordered when you get the license or after it's returned. A duplicate license packet is $10.00 and a replacement decorative certificate $1.00 [1].
Recorded documents: Marion County Clerk
- County fees (as listed): the county's page, headed "Fee Schedule Effective January 1, 2014," lists a typical one-page deed or mortgage at $86 ($5 recording, $10 public land corner preservation, $10 assessment and taxation, $1 OLIS and $60 housing fee) and a one-page lien at $76, plus $5 for each additional page [3]. Neighboring Lane County says a 2026 state law raised its corner preservation fee from $10 to $25 on July 1, 2026 [17], so call the Marion County Clerk to confirm the current total.
Court records: Oregon circuit court (statewide fees)
- Fees (statewide): Oregon's circuit courts are part of the Oregon Judicial Department, and one fee schedule covers every county. Paper copies are $3 per request in a case plus 25 cents a page; electronic copies are $3 per request ($1 more on a CD); a copy of a recording of a proceeding is $10 per request. A certified copy is $5, plus 25 cents a page if on paper, and an exemplification is $10, plus 25 cents a page if on paper. Locating and inspecting court records is free [18].
Apostilles (statewide)
- Who: Oregon apostilles come from the Secretary of State's Corporation Division in Salem, not the county [6]. Only originals are accepted, not photocopies [6].
- Vital records first: birth and death certificates must be certified copies from OHA Vital Records or the county where the event happened; marriage and divorce certificates must come from OHA Vital Records. County documents must show the printed name of the clerk who certified them [6].
- Fee: $10 per document. Pay by check or money order to "Corporation Division," or by MasterCard, Visa, Discover or American Express [7].
- In person: Public Service Building, 255 Capitol St. NE, Suite 151, Salem, OR 97310. The front desk takes walk-ins Monday–Friday 8 a.m.–5 p.m.; phone 503-986-2200 [6].
- By mail: send the request form and documents; you can pick them up, have them mailed back in your self-addressed stamped envelope or send a prepaid FedEx or UPS label. Without a label they come back by regular mail. USPS Express and Priority Mail aren't delivered directly to the office [7]. The state's 2022 pamphlet says to allow 10 business days by regular mail and 2–3 business days with FedEx or UPS [19]. See the apostille guide.
More on certified copies: how to get a certified copy.
Money orders
USPS money order fees are national: $2.65 for $0.01 to $500.00, and $3.75 for $500.01 to $1,000.00. Pay with cash or a debit card, not a credit card. The limit is $1,000 per domestic money order [20]. Other sellers: money order guide.
Shredding
- Free events: we didn't find an upcoming free document shred event on the official pages we checked for this guide.
- The UPS Store: its Salem page lists shredding [10]. We didn't find prices.
For paid per-pound shredding, see where to shred documents.
Questions
Where do I get an apostille in Salem?
At the Secretary of State's Corporation Division, Public Service Building, 255 Capitol St. NE, Suite 151. Walk-ins are taken Monday–Friday 8 a.m.–5 p.m., originals only [6]. The fee is $10 per document (statewide) [7].
Where can I apply for a passport in Salem?
At the Marion County Clerk by appointment (503-588-5225) [13], or at the Salem Post Office, 1050 25th St. SE [2].
What does a notary cost in Oregon?
At most $10 per notarial act, or $25 for a remote notarial act, plus any travel fee you agree to in advance (statewide) [8].
Where do I get a marriage license in Salem?
From the Marion County Clerk, 555 Court St. NE, Suite 2130. The license is $60 and waiving the 3-day wait is free, but you must ask before the license is issued [1].
Where do I get a birth certificate in Salem?
For a Marion County birth within the last 6 months, at Marion County Health & Human Services, 3160 Center St. NE [4]. For older records, from the Oregon Health Authority (statewide) [5].
Sources
All sources last checked Oct 29, 2026, except the locator data file.
- Marion County Clerk, "Marriage Licenses": co.marion.or.us/CO/records/Pages/marriage.aspx (last checked Oct 29, 2026)
- U.S. Department of State, Passport Acceptance Facility Locator (locator data file, downloaded Oct 28, 2026, filtered to Oregon): passportfacilitylocator.travel.state.gov (last checked Oct 28, 2026)
- Marion County Clerk, "Recording Fees": co.marion.or.us/CO/records/Pages/fees.aspx (last checked Oct 29, 2026)
- Marion County Health & Human Services, "Vital Records": co.marion.or.us/HLT/vitals (last checked Oct 29, 2026)
- Oregon Health Authority, "Order a Birth Certificate": oregon.gov/oha/ph/birthdeathcertificates/pages/orderbirthcertificate.aspx (last checked Oct 29, 2026)
- Oregon Secretary of State, "How to Get an Authentication/Apostille": sos.oregon.gov/business/pages/how-to-get-authentication-apostille.aspx (last checked Oct 29, 2026)
- Oregon Secretary of State, "Request for Authentication" (PDF, rev. 6/25): sos.oregon.gov/business/Documents/notary-forms/notary-request-for-authentication.pdf (last checked Oct 29, 2026)
- Oregon Revised Statutes, "ORS 194.400, Fees for notarial acts; collection of fees" (chapter 194): oregonlegislature.gov/bills_laws/ors/ors194.html (last checked Oct 29, 2026)
- Salem Public Library, "Computers, Wi-Fi and Printing": cityofsalem.net/community/library/available-at-the-library/computers-wi-fi-and-printing (last checked Oct 29, 2026)
- The UPS Store, "The UPS Store Locations in Salem, Oregon": locations.theupsstore.com/or/salem (last checked Oct 29, 2026)
- Salem Public Library, "Other Library Services": cityofsalem.net/community/library/other-library-services (last checked Oct 29, 2026)
- Oregon Secretary of State, "OAR 160-100-0400, Notary Fees (Chapter 160, Division 100, Notaries Public)" (amended effective 02/18/2021): secure.sos.state.or.us/oard/displayDivisionRules.action?selectedDivision=497 (last checked Oct 29, 2026)
- Marion County Clerk, "Passports": co.marion.or.us/CO/records/Pages/passports.aspx (last checked Oct 29, 2026)
- USPS, "Passports": usps.com/international/passports.htm (last checked Oct 29, 2026)
- U.S. Department of State, passport fees page (Last Updated March 19, 2026): travel.state.gov/en/passports/apply/help/fees.html (last checked Oct 29, 2026)
- Oregon Health Authority, "Vital Records Fees": oregon.gov/oha/ph/birthdeathcertificates/pages/vitalrecordsfees.aspx (last checked Oct 29, 2026)
- Lane County Deeds & Records, "Recording Fees": lanecountyor.gov/government/county_departments/county_administration/general_county_administration/operations/county_clerk/real_property_recording/recording_fees (last checked Oct 29, 2026)
- Oregon Judicial Department, "Circuit Court Fee Schedule, effective January 1, 2026" (PDF): courts.oregon.gov/Documents/2026_CircuitFeeSchedule_public_eff-2026-01-01.pdf (last checked Oct 29, 2026)
- Oregon Secretary of State, "Apostilles and Authentication" (PDF pamphlet, 08/2022): sos.oregon.gov/business/Documents/notary-pamphlets/1502-apost-auth.pdf (last checked Oct 29, 2026)
- USPS, "Money Orders": usps.com/shop/money-orders.htm (last checked Oct 29, 2026)
Related guides
- Portland, Oregon document errands
- Vancouver, Washington document errands
- Boise, Idaho document errands
- Where to get something notarized, and what it costs: banks, credit unions, libraries, AAA, The UPS Store and online notary, plus state fee limits.
- US passport application checklist: what to bring, fees, forms and photocopy rules from the State Department.
- How to get a certified copy: birth, death, marriage, property and court records from the offices that issue them.
- Free notary options
- Map of our city guides
- All guides